![]() POV mileage is advantageous when it is the least costly method (taking into account the cost of additional travel time) of all options including a government car, public transportation, ride-share, taxi, rental car.įor example, it is typically advantageous to use a POV to go to the airport for instance, where reasonable public transit is not available, and the costs of the mileage reimbursement and parking are less than round trip taxi fare from home to the airport. Reimbursement for privately-owned (not rented) vehicle mileage at theĬan be approved if considered advantageous to the Government. Fees for 2 or more bags requires additional justification. Baggage fees for one bag may reimbursed per leg without further justification.Expenses claimed to obtain a meal for personal convenience or preference, however, will not be reimbursed. To obtain meals only when the nature and location of the work is such that meals cannot be obtained within reasonable walking distance.Between a place of lodging and a place of business, or between two or more places of business.From the airport or train station to the residence or office.Reasonable local transit costs may be authorized in the following situations: Taxis, public transit, and other forms of local transportation Travel office hours for a walkthrough on what to keep in mind when paying for meals while traveling.įollow the guidance above for keeping receipts, and also be mindful of budget- do not exceed the overall amount budgeted for your travel in your authorization email (SF-182 or Salesforce event request for trainings/conferences) by more than 20%. What you should be aware of when completing your voucher- should you use the GSA travel card for meals and incidental expenses, keeping receipts for your personal use may be helpful. While use of the GSA travel card is required for all travel expenses when practicable, using the GSA travel card to pay for M&IE requires some additional administrative work when submitting a voucher after returning from your trip. You may use your travel card to get a cash advance from an ATM, but only if your authorization to travel has been approved, and only for expenses you wouldn't expect to be able to pay for using the travel card. How this reimbursement is disbursed depends on how much you used the GSA travel card. M&IE is given as a reimbursement after submitting a voucher, which is done after you return from a trip. If you anticipate traveling past midnight, ensure your authorization reflects this in advance, otherwise, you will need to create an amended authorization upon your return. Note that if your travel extends past midnight, you get the full meal allowance for the long day of travel plus the 75% of the meal allowance for the following day (even if you arrived just after midnight local time). This reduced rate is always 75% of normal M&IE, regardless of how much of the day was actually spent traveling. days where part of the normal work day was spent traveling. M&IE is given at a reduced rate on “travel days”- i.e. If you spent less than the allowance, you get to keep the difference, and if you spend more, you must pay the difference. The amount that is given is based on your location, not your actual expenses. This allowance is at your discretion to spend and you don’t need to provide receipts for it. M&IE is given to you to cover the additional expenses you might incur while traveling that you might not normally have at home, like dining out instead of eating home-cooked meals, forgetting toothpaste, tipping hotel porters, etc. In addition to receiving round trip tickets to your destination and lodging for the nights that you need to stay there, you also get a flat-rate per diem for Meals and Incidental Expenses (M&IE). ![]() If no receipt(s) can be provided,Įxplaining why you are unable to furnish the necessary receipt(s). Receipts are required for lodging, rental cars, gas purchases when using a rental car, and any other expenses over $75. Note that the GSA travel card is considered an "IBA". ![]() More information on each state's policy can be found here. Many jurisdictions exempt federal travelers from paying lodging tax. Must I use the travel card for meals and incidental expenses? Use of the GSA travel card is mandatory for all expenses as per the Federal Travel Regulation, except expenses for which it "is impractical (e.g., vendor does not accept credit cards) or imposes unreasonable burdens or costs (e.g., fees are charged for using the card)." Now for the fun part! Here are a few things to keep in mind when traveling for TTS. ![]()
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